Carol Bratt

You don't have to be a programmer to create a Web page. It's simple and fun when you use MS Word. In fact, anyone with Word experience can create Web pages very easily using the features that Word provides. You can begin with a blank page or an ... existing document, but it's the Save As Web Page command that converts regular documents into Web pages. Word creates special codes in HTML (Hypertext Markup Language) that the Web uses to control how a Web page appears and it does all of this behind the scenes! You don't even have to see them or know what they are! It's a very simple process, whether ... (view more)

When you have created several drawing objects that together make up the diagram or art for your document using MS Word, you may want to align them precisely, arrange them in various layers on top of one another, or group them to be a single unit. ... The choices via the Draw menu of the Drawing toolbar make this very easy for you. To align several objects, select them, choose Draw | Align or Distribute, and specify an alignment. You align them relative to each other or relative to the page, depending on whether Relative to Page is checked at the bottom of the menu. Objects that overlap each other ... (view more)

A reader recently inquired: " In MS Outlook, how can I get all of the items from a Contact's Activity Page to copy into MS Word? " With Outlook Business Contact manager, you can capture and track opportunities so follow up on business leads, etc. ... You can also efficiently re-use existing business data for other purposes. You can take advantage of existing customer information by importing it directly into Outlook with Business Contact Manager and eliminate the need to re-key the Information. You can export the data to another copy of Outlook with Business Contact Manager, or a comma ... (view more)

MS Word allows you to create indexes for your documents easily and quickly. Once you create your index entries and subentries, you can create an index for a range of pages by following these step s: Select (highlight) the pages you want to include ... in the index. Assign a bookmark to this text. Place the insertion point at the location where you want the partial index created. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets. Type index\b followed by the name of the bookmark used in step 2. Press F9 to update the field information. Word replaces ... (view more)

Forms, such as contracts and applications, are standard text documents with form fields inserted throughout where you fill in the blanks. You can create forms that will be used on screen, or printed and filled out on paper. Typically, you save the ... form as a template. Saving the form as a template offers two main advantages: it can be reused without changing the original and it's easier for the user to fill it in. Follow the steps below to create a form: Launch MS Word if it isn't already open. Start a new, blank document. Type in the standard headings and text that will appear in each ... (view more)

Whether your colleagues are in the next office or in another country, sharing files isn't very difficult with MS Word. You can turn a document into the body of an email message or you can send a file as an attachment to an email message. You don't ... even have to leave Word to send the message! When you send a document as the body of an email message, it doesn't lose it's formatting. It is sent in HTML (hypertext markup language) format, the same way web pages are formatted for universal viewing. What makes this particularly useful is that when you receive a document in HTML format, you can edit ... (view more)

Whether or not your document has been protected, you may want to comment on a document without adding to the text itself. Like sticky notes attached to a page, your comments stay apart from the main flow of the document. You place them in a separate ... pane, like footnotes. If you have the proper equipment, you can record an audio comment rather than typing text. If you type comments directly in the document, you may forget to remove them before the final print. Also, you cannot tell who made the comment. MS Word's comment feature records not only the comment but also the person who made it. Use ... (view more)

Sometimes, within a long document you will refer not just to outside sources, but to another location within the current document. Cross-references can refer to a heading, table or figure either by name or by page number. You can even have the ... cross-reference be a hyperlink for those who will view the document electronically. If this is a long report, it's difficult to keep track of page numbers, especially as you're adding and rearranging text. For accurate cross-references, let Word keep track of the location for you. Follow the steps below to create a cross-reference. Type the text ... (view more)

By default, the toolbars for Microsoft Graph appear on a single row. Click More Buttons to display additional buttons you can use to build and format your chart. You must change the sample chart and data to reflect your own figures. Each change you ... make in the datasheet will immediately appear on the sample chart. Click the datasheet and type your text and numbers. Press Tab or arrow keys to navigate from cell to cell. Add more rows or columns by typing them. Eliminate data by selecting and pressing Delete. Alternatively, you can keep the data in the datasheet but not include it in the chart ... (view more)

If an Excel chart already exists, it's a simple matter to link or embed one into an MS Word document. The techniques are similar to those for linking and embedding Excel worksheets by using the Paste Special command. Documents dealing with numeric ... data can often bog you down in details, causing a reader to miss the main point. A well-placed chart can show at a glance the trend or relationship among the numbers. While you can create a chart from scratch in MS Word, you don't need to do so if the chart already exists in Excel. Follow the steps below to link or embed an Excel chart into a Word ... (view more)