Carol Bratt

You already know how to add simple text fields to a form. Now you can learn how to add and set the properties for Check Box and Drop Down fields in forms. Check boxes and drop-down boxes offer easy ways to select from several choices without having ... to type. Below are the steps to add and customize a check box form field. Open the template to modify it. In order to do this, you might have to change the Files Of Type to All Word Documents so you can see the template (.dot) listed. Click the Protect Form button to unlock the template. Click the Check Box Form Field button next to one choice. ... (view more)

When you have completed a big project, it's a good idea to record the purpose and audience for the document. You could type it right in the document, but then you would have to remember to delete it before printing it. Instead you can record it in ... the document properties. Properties track the document statistics, including the date and time it was modified, the number of words it contains, and who created it. You can also record comments for your own use. When you record comments and keywords, you can use these to find the document later. You can insert keywords and comments into your ... (view more)

In response to a previous tip showing you how to make your page numbers appear as text , I received a subsequent inquiry from a reader asking: " My question is how do I get the pagination to capitalize the numbers (words)? And can I get the ... pagination to read "One of eight" for instance? Thank you in advance. " My reply: To display the page number in capitals, click inside the page number field and press SHIFT + F9 to display the field code. Add \*upper before closing the brace. The code should now look like this: {PAGE\*cardtext\*upper} Press F9 to hide the field code and update ... (view more)

Now that you've Marked Index Entries in your document, the next step is to generate the index. I know you've been wondering how this was going to happen! Wonder no longer -- the easy steps are listed below for you: Hide the index entries. If they ... are visible, they affect the pagination of the document. Remember? I showed you how to do this in my prior article . Next, place the insertion point at the end of the document, or wherever you want the index to appear. Choose Insert | Reference | Index and Tables and click the Index tab, if necessary. Click to choose a Format and preview its effect ... (view more)

Providing an indexed list of topics and terms along with the associated page number is a nice feature for books and some other documents that are longer than usual. Having said that, creating an index can be a pain! Luckily MS Word has made the task ... a bit easier because it keeps track of page numbers and sorts the entries for you. There are two steps involved in creating an index. First mark each index entry, the item you want to include in the index, and then compile the index. Doesn't sound so bad now does it? Your readers will love you because an index enables them to quickly find the ... (view more)

You can always use your keyboard and mouse to navigate through a long document, Word provides several handy techniques for quickly moving to a certain page, section, heading, footnote, endnote, etc. Use the Edit | GoTo command. Click the Select ... Browse Object button on the bottom of the vertical scrollbar. Display the Document Map It is very easy to lose your place when working with a long document if you're trying to find a particular item such as a name or a footnote, etc. Knowing the above techniques will help you to quickly find your place so you can spend your time concentrating on wiring ... (view more)

After a note has been created you may have a need to modify it. You don't have to repeat the Insert | Footnote command; this will only insert an additional note reference mark. Instead, avail yourself to one of the actions below to change the text: ... In Normal view, choose View | Footnotes. This opens the footnote pane, where you can make changes to the note text. In Print Layout view, scroll to view the bottom of the page. Make changes as you would any text. If your footnotes are too long to fit on the corresponding page, they will extend to the next page. To show continuation of footnotes ... (view more)

As you write a lengthy document, you may refer to the words or ideas of another person or company. So that the source for your facts, ideas and quotations in your document are evident, you should include some sort of citation. Sometimes you can do ... this briefly in the body of your document, by including the author and date of publication in parentheses, but sometimes footnotes or endnotes containing information are required. Footnotes are citations that appear at the bottom of the page above the margin, and endnotes are citations that are gathered to the end of the document. You can also use ... (view more)

In MS Word, the headings in an outline are automatically formatted with the styles Heading 1, Heading 2, and so on. What if you don't like the appearance of the style? You may want the Heading 1 styles to be centered, in a different font, or with a ... border or shading. You may want the Heading 3 to be in Verdana rather than Times New Roman. Whatever your preferences might be, you can make a single formatting change, and all the text using that style will immediately be reformatted. To begin, modify the style so that every heading with that style will reflect the new format. This ensures that ... (view more)

As you begin to add text in MS Word, the paragraphs of text might make it hard to see the outline structure in Outline view. You can collapse your outline to view only headings of a certain level or higher, and you can expand and collapse individual ... portions of the outline to concentrate on a single area. In Outline view, headings have a plus or minus symbol to the left, and normal paragraphs of text you have added are designated by a small square. Click a number button on the Outline toolbar to collapse the outline to show only headings at that level and higher. Collapsed text underneath ... (view more)