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Instead of relying on comments, you can set up the Track Changes feature to enable others to change the text and show what they have added and deleted. When you activate this feature, any added text is displayed underlined and in a different color. ... Any text that is deleted is shown a strikethrough and in a different color. Each person's changes are signified by a different color. Once the changes are made, one person must review them all and decide which changes to make permanent. The Reviewing toolbar has buttons to make this process go quickly. To start the Track Changes feature, choose one ... (view more)

As you write a lengthy document, you may refer to the words or ideas of another person or company. So that the source for your facts, ideas and quotations in your document are evident, you should include some sort of citation. Sometimes you can do ... this briefly in the body of your document, by including the author and date of publication in parentheses, but sometimes footnotes or endnotes containing information are required. Footnotes are citations that appear at the bottom of the page above the margin, and endnotes are citations that are gathered to the end of the document. You can also use ... (view more)

As you begin to add text in MS Word, the paragraphs of text might make it hard to see the outline structure in Outline view. You can collapse your outline to view only headings of a certain level or higher, and you can expand and collapse individual ... portions of the outline to concentrate on a single area. In Outline view, headings have a plus or minus symbol to the left, and normal paragraphs of text you have added are designated by a small square. Click a number button on the Outline toolbar to collapse the outline to show only headings at that level and higher. Collapsed text underneath ... (view more)

Forms, such as contracts and applications, are standard text documents with form fields inserted throughout where you fill in the blanks. You can create forms that will be used on screen, or printed and filled out on paper. Typically, you save the ... form as a template. Saving the form as a template offers two main advantages: it can be reused without changing the original and it's easier for the user to fill it in. Follow the steps below to create a form: Launch MS Word if it isn't already open. Start a new, blank document. Type in the standard headings and text that will appear in each ... (view more)

By default, the toolbars for Microsoft Graph appear on a single row. Click More Buttons to display additional buttons you can use to build and format your chart. You must change the sample chart and data to reflect your own figures. Each change you ... make in the datasheet will immediately appear on the sample chart. Click the datasheet and type your text and numbers. Press Tab or arrow keys to navigate from cell to cell. Add more rows or columns by typing them. Eliminate data by selecting and pressing Delete. Alternatively, you can keep the data in the datasheet but not include it in the chart ... (view more)

The buttons on the Drawing toolbar have useful tools for -- what else? -- drawing objects, such as shapes and lines. Not only can you make simple squares, circles, ovals, and lines, but MS Word provides AutoShapes, a gallery of typical shapes such ... as stars, pentagons, block arrows, etc. A special type of AutoShape, a callout, combines a text box and indicator line and is used to attach explanatory text to a specific part of the document, much as a speech balloon in a comic strip attaches to a character, or a label points to part of a cell or organism in a biology diagram. Other buttons on the ... (view more)

When inserted, a picture is part of the flow of text, an inline object. Because you have already learned how to format alignment and spacing of regular text, you will now learn how to convert a picture to a floating object. Click the picture to ... select it. Click the Text Wrapping button on the Picture toolbar. This opens the menu. Click one of the wrapping styles. You can also use the selections on the Layout tab of the Format Picture dialog box. The view changes to Print Layout view, and the picture is now a floating object. When you place the mouse pointer over it, the pointer turns into a ... (view more)

When you want to make two or more changes to font characteristics at the same time, or to change a bit of text or a character in some specialized way, the Font dialog box in MS PowerPoint is the best place to go. The dialog box not only gives you ... most control over the formatting process but you also have access to commands, such as Subscript or Emboss, that are not available on the toolbar. Clearly, it's also more efficient to change several attributes at one time. To access the Font format dialog box in PowerPoint, follow the steps below: Select the text or slide that you want to format. ... (view more)

Even though most of you know how to format text in a Word document, MS Word allows you to handle text in tables in two neat ways. First, within the cell of a table, you can specify not only whether you want text left aligned, centered, right ... aligned, or justified. You can also have text centered vertically within the cell or rest on the bottom edge of the cell. You can even rotate the text in a cell to vertical, like a title on the spine of a book! You will want to use the alignment feature often with your tables. For example, when the content of one cell is short and the adjacent cell is ... (view more)

Once you've begun a table, you can easily change its structure. You can change the width of the columns to fit the text, and you can also insert, delete and rearrange the rows and columns any way you like. Even though you established the overall ... table structure when you first created it, you may find that more or fewer columns or rows are needed after you start entering text. It would be a real pain if you had to delete the table and start all over again just because you needed to rearrange or restructure. Luckily, Word gives you great flexibility in modifying the table structure. Change ... (view more)