ms word

The dictionary is a very helpful feature in Word 2007. It will help make sure you have not misspelled words in your document. You cannot, of course, completely rely on the dictionary because it only checks for spelling and not content. The ... dictionary does have features that some see as a downside. If the dictionary does not recognize a word, it will highlight that word with a wavy red underline. Some folks find this to be a distraction. Because the dictionary in MS Word is not complete, it may underline words occasionally that are, in fact, correct. To use MS Word's dictionary feature to its ... (view more)

Most of my readers have learned how to use Find and Replace efficiently in MS Word but I am betting that there are a lot of folks who have never used the More feature. I bet some folks have never even clicked on it! So go ahead, you now have my ... permission -- click it! Once you have done that, you will see lots of choices at your disposal which make your job even easier in MS Word! Suppose you want to find the word 'Smith', but you didn't want to find blacksmith or Aerosmith. This is where Find 'whole words only' comes into play. If you check that box, it will find only the word 'smith' for ... (view more)

Hopefully you are all aware of the AutoText feature in MS Word. It allows you to assign text, graphics and other elements to a mnemonic in your MS Word documents and then replace that mnemonic with the expanded text any time you like. I love this ... feature. I find myself typing "in the above-captioned case" all the time and so I now use an AutoText named "cap." I only have to type cap and bingo I am finished! Many companies have asked me to assist them in developing company-specific AutoText entries for them and I have been happy to oblige them. I specialize in law offices and create quite a ... (view more)

There may come a time when you would like to rename an AutoText entry for one reason or another, but how to do this? Well, there are a couple of ways to do this. Follow the steps below to learn how: Insert the AutoText entry in a document. Select ... the information that you inserted. Create a new AutoText entry using the new name. Delete the old AuoText entry. As I said, there are a couple of ways to do this and it only applies to a version of MS Word prior to version 2007. You can follow the steps below for that method: Start the Organizer. Make sure the AutoText tab is selected. Use the drop- ... (view more)

Don't you hate it when you have finished a document for your boss or a letter to your best friend and you realize you have used the same word within three or four paragraphs? Well with the Thesaurus feature in MS Word, you no longer have to worry ... about these things! MS Word comes with a built-in Thesaurus and it is very easy to use. Follow the steps below to learn how to use the Thesaurus in MS Word: In Older versions of MS Word, follow these steps: Highlight the word that you would like to replace with another word and then open up the Thesaurus. You can access the Thesaurus in a couple of ... (view more)

Most of us are aware of the Undo command in MS Office. Boy! It can really save your bacon when you have somehow managed to foul up something in the Office application you are using. Jensen Harris, who is highly placed in the MS Office User ... Experience Team says that Undo is the fourth-most used command in MS Word! There are multiple undo commands in practically all of the Office applications, with matching multiple Redo to undo what you just undid! There are, however, limits to how many undo actions you can take. Starting with the latest version of Office though, MS Office 2007, there is an ... (view more)

If you use the Find feature in MS Word, you know how very helpful it can be, but if you keep trying to find the same word or phrase multiple times, you most likely have found, as I have, that the Find window sometimes is in your way and you have to ... move it to get a good look. A lot of folks that I have spoken to about this have said that they find it much easier to just leave that Find window open and hitting Find Next rather than to keep opening the window. That is true, but there is an easier solution that you can use! Follow the steps below:Click on Edit | Find (or use the quick key ... (view more)

If you are anything like me, you have lots and lots of documents open at the same time when you are working in MS Word. Hopefully, I have taught you well and you save your documents at the beginning and end of your work. But wait, don't you hate ... closing each of those documents? It can become tedious, especially when you have to get them all closed to leave at the end of the day or when you have to close many sensitive documents before you go to lunch. That's where the keyboard shortcuts come into play. Follow the steps below to learn how: In MS Word when you are ready to close up shop, ... (view more)

Have you ever created a list in MS Word and when you were finished -- you decided you would like to have that list alphabetized? Yeah, I thought so. Hmmm...how to do it? Well you could copy and paste or use arrows to move things up and down but that ... seems like a lot of effort to me. Luckily, MS Word can do the heavy lifting for you! Follow the steps below to learn how:Highlight the text to be alphabetized. If you are using MS Word 2007, you will need to click the Sort button found in the Paragraph section on the Home ribbon. If you're using an older version of MS Word, you will need to select ... (view more)

I am sure that more than a few of my subscribers have used lots of pictures and graphics in their MS Word documents. How often have you spent a load of time resizing your pictures so that they will fit perfectly in the space where you wanted them? I ... am sure that you have fiddled with them only to find that they just didn't look right any longer because they are now distorted. Now what? How do you get the picture back to its original size? Well, you could use the Reset Picture button from the Picture toolbar (or the Picture Tools ribbon in Office 2007), but that one resets everything, ... (view more)