Carol Bratt

You may have MS Word so customized that you only use a limited number of styles in your documents. If that is the case, wouldn't it be nice if you didn't have to scroll through all the styles associated with your Word document? The good news is that ... you don't have to do all that scrolling if you don't want to. You can limit the Style list to only those styles that you use on a day to day basis. Follow the steps below to find out how: Click on View | Task Pane (or use the quick key CTRL + F1). Use the drop-down arrow and select Styles And Formatting. Click the drop-down arrow in the Show area ... (view more)

I know that a lot of you know many keyboard shortcuts that you use all the time in MS Word, but I have a couple to share with you in this newsletter that I don't think that most of you are aware of, and let's face it, you can never have enough ... shortcuts and quick keys, right?? CTRL + K Inserts a link CTRL + L Aligns the line or selected text to the left of the screen CTRL + M Indents the paragraph CTRL + F Changes your font CTRL _ Del Deletes word to the right of the cursor CTRL + Spacebar Resets highlighted text to the default font CTRL + N Opens a new Document F7 Spell and Grammar check ... (view more)

Some folks use note pads or Post Its to jot down quick notes to themselves and save them on their desk or stick them to their monitor. Other folks, like the technologically savvy (aka geeks), use another alternative that doesn't take them away from ... their computer. You may want to give this easy tip a try. The benefit is that creating scraps is just a click and drag session and you do not have to take the time to name and save a file! Follow the steps below to learn how: Launch WordPad. Key in the text to create your note. Select (highlight) the text. Drag the selection and drop it on your ... (view more)

There will always be a time when you need to do a find and replace on every spreadsheet in your MS Excel Workbook. Of course, you could do each find and replace separately but we all know I don't roll that way. I love to save time and keystrokes! So ... follow the steps below to learn how: Right click on a sheet tab and select Select All Sheets. Select Edit | Find, or click CTRL + F. Enter the term for which you would like to search. Click the Find Next button. In versions 97 and earlier you can only search a single spreadsheet. When you become a member at CarolsCornerOffice.com, you have access ... (view more)

One of my subscribers, Greg, wrote me to say that he had a document and wanted his company logo on the first page of his document but not in the subsequent pages. This is actually pretty easy to accomplish, using the Different First Page feature. ... Follow the steps below to learn how: Click on File | Page Setup and select the Layout tab to display the dialog box. Check the box that says Different First Page under Headers and Footers. After I advised him how to accomplish this, he wrote back to me asking me how he could make a different header of each of the subsequent pages of his document. ... (view more)

If you are employed in the legal arena, then you know that there are always lots of little fun footnotes in your documents, especially if you are still in law school. Believe it or not, I grew a lawyer -- yes, my son is an attorney at law so I know ... of what I speak. I think I speak for lawyers and legal assistants everywhere when I say that it is a big old pain in the butt to click on Insert | Reference | Footnote every time you need a footnote in your document. So I will share this handy dandy hot key that will make your life sooooo much easier. My mantra is save time and keystrokes! MS Word ... (view more)

In previous versions of MS Word, it was a bit tedious and difficult to add a watermark to your document, but starting with version 2002 and 2003 it couldn't be easier! Follow the steps below: Click on Format | Background. Select the Printed ... Watermark option. Select either picture or text. Click OK. To edit the watermark, open the dialog box once more and modify the options or you can simply go to the Header and Footer and make your edits there. When you become a member at CarolsCornerOffice.com, you have access to this and many, many more articles that include screenshots. Don't delay: visit ... (view more)

Ever enter your data into the wrong cell in your spreadsheet? I know I've done that a couple of hundred times or so. If you get distracted as easily as I do, I am happy to tell you that there is a quick and easy method to move that data to the ... proper cell. Follow the steps below: Select the cell(s) and move the mouse over the edge of the selected cells until your cursor turns into a pointer. Use the mouse to grab the cell by one of the edges and hold down the mouse button. Drag the data or formula to a new location. When you reach the new location, simply release the mouse button. I think ... (view more)

Many of my subscribers are now using Office 2007 and a number of them have written to me expressing either gratitude or extreme frustration with this latest version of MS Office. As a result of the voluminous mail I have received regarding Office ... 2007, I thought everyone would like to have an address to which they can write to make their voices heard in this regard. Click on the link below to let the folks at Microsoft hear your raves or rants about this version of MS Office. They DO listen and can effect changes if enough voices are heard. Click here to voice your opinion. When you become a ... (view more)